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TOPIC: Notice of the 2019 Annual General Meeting

Notice of the 2019 Annual General Meeting 5 months 3 weeks ago #1

File Attachment:

File Name: ROG2019AGMOnlineVotingForm_2019-05-20-4.docx
File Size: 12 KB

File Attachment:

File Name: Copyof2019BoDCandidates_2019-05-20-4.xlsx
File Size: 8 KB
ROG 2019 Annual General Meeting (AGM)

Date: Saturday 20th July 2019
Time: 11:00 (EDT)
Location: Shipshewana Campground South Park, Shipshewana, Indiana

Your Redwood Owners Group, has scheduled the 4th AGM on July 20th, in conjunction with the National Redwood Rally, held in Shipshewana, Indiana. Attendance at the Rally is not a pre-requisite, as all paid ROG members are eligible to attend and/or vote. We also welcome our non-paid members, but regret that in accordance with the Constitution & By-Laws you do not have voting privileges.

Agenda
The agenda includes:
● Approval of Agenda,
● Review, approval & business arising from previous AGM/EGM minutes,
● President & Treasurer reports *
● Questions/members issues,
● Discussion & Election of new Board members
● Closing remarks
* Will be read out at the AGM and will also be available on the website

Issues Requiring Votes
This year, the AGM will require the following votes:
• To accept/reject the slate of candidates for the Board of Directors *
• To accept/reject the simplified Constitution & By-Laws – available on line for review

Note:
* In the event the slate of candidates for the Board of Directors is voted down, we will implement individual votes for each position at the rally.

Voting Options
All ROG Charter and Regular members, in good standing, at the time of the AGM are eligible to vote. Voting members unable to attend the AGM will have the option of voting by email, prior to the AGM.
• Email voting will be available until July 18th at 23:59 EDT
• If any voting member submits an email vote and then attends the AGM, the email vote will be cancelled.

Due to the challenge of managing the process, no proxy or mail-in votes are available, as we believe the email process is simple to use, and at the AGM provides a quick and accurate system to correlate the results.

Board Recommendations
Your Board of Directors recommends the following:
• Slate of candidates – voting to approve, and
• Constitution & By-Laws amendments voting to approve

While Judi & I are unable to attend the 2019 Rally, I acknowledge Lisa’s exceptional efforts in again accepting the challenge to take on organising the rally. With our absence, my

File Attachment:

File Name: ROG2019AGMOnlineVotingForm_2019-05-20.docx
File Size: 12 KB

File Attachment:

File Name: Copyof2019BoDCandidates_2019-05-20.xlsx
File Size: 8 KB
responsibilities at the AGM, will be handled by our Vice-President Paul Bridges (Iceman1777).

Andy Patterson
President
ROG
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