2025 Rally: Vendor Registration

This registration form is the only way for you to register to participate as a vendor in the Redwood Owners Group (ROG) National Rally, July 12-19, 2025 in Elkhart, Indiana.

No walk-ups, registrations or payments will be accepted at the Rally.

Only Vendors that have been invited and pre-approved will be allowed to participate in the Redwood National Rally. Redwood Owners Group reserves the right to limit the number of vendors and specific vendors based on products, member feedback or appropriateness of the products or services for the Redwood National Rally.

Your registration and payment must be completed at the same time--your information is not saved online. If you need to make other arrangements, contact the Rally Manager.

Important vendor information for the 2025 Redwood Rally:

Only vendors that are invited and/or pre-approved by the Redwood Owners Group are able to participate in the Redwood Rally. ROG reserves the right to limit the number of vendors and specific vendors based on, but not limited to—products, services, member feedback, and/or appropriateness of the product or service for the Rally and its owner participants.

Completing the Vendor Registration DOES NOT constitute an approval to participate in the Redwood Rally by ROG. Vendor approval is at the sole discretion of the ROG, with approved vendors receiving written confirmation from the Rally Manager.

Vendor Participation Fee

The 2025 Rally Vendor Participation fee is $150, which provides for 2 people. Additional people are $70/person. This fee includes:

• All content outlined in the Meals/Social Activities section

• • Pre-Rally promotion. ROG may post promotional material on our RedwoodRVOwners.com website, and notices to our Facebook Page.

• • Registration Packages — ROG-approved printed materials, brochures, handouts you provide by Tuesday, July 9th will be included in each attendee registration package. To be included, provide 125 of each brochure.

• • There may be opportunities for you to lead a presentation or session during the Rally.





Accommodation/Campground Fees

Vendors are responsible for reserving their own campground site or accommodation and the associated costs. ROG is unable to subsidize any vendor accommodation or camping fees.

To make a reservation for a campsite, CALL the campground directly and advise them you are a vendor attending the Redwood Rally.


Meals/Social Activities

These activities will be posted on the final schedule and are excellent networking opportunities, so we welcome our vendors to attend the following:



• • Daily Morning Meet and Greet — Come with your tea or coffee for an opportunity to meet Rally attendees. ROG provides fresh donuts or other treats on some mornings.
  • Catered Dinners — Two evenings, a local caterer will serve dinner in the tent. Note: Friday evening, Crossroads/Redwood RV sponsors the dinner for our owners. Vendors are unable to attend this function.
  • Potluck Dinner — Saturday evening there will be a ROG potluck dinner. If you would like to attend this dinner, please bring a food dish to share.
  • Evening activities — A variety of activities are scheduled, please check the Rally schedule for times.




Deliveries and Storage

Neither ROG representatives nor the campground will sign or accept any packages or deliveries addressed or shipped to vendors, at ANY time. If you are having something shipped to Elkhart, you must be physically present to accept the delivery when the shipment arrives.

All materials and equipment must be either stored neatly at your campsite or in your Vendor Display area. We regret neither ROG nor the campground are able to provide additional vendor storage.

Rally Door Prizes and Discounts

• Discounts—Vendors are encouraged to provide Rally discounts on products.

• Donations—Vendors are encouraged to donate goods or services, which can be given as participation awards to attendees.

Please make arrangement directly with the Rally Manager.

Handouts/Brochures

We are happy to include a business brochure or handout with our registration packets for every attendee. Rally Manager must have 125 handouts by Tuesday, July 8, 2025.

Prohibited Activities and Restricted Merchandise

Please be aware and adhere to the following:

• No firearm sales


• All knives, swords or other items considered to be weapons must be secured from public access

• No merchandise displaying foul language or obscene material

• No political signage

• No controlled substances

• No games of chance

• Unless previously arranged through the Rally Manager, no food or beverage sales or give-aways

• No alcohol can be sold or given away

• Industry related trash must NOT be disposed at the campground. (i.e. NO tires, brakes, pin boxes, NO chemicals, etc.). Vendors are responsible for removal of said trash from the campground.




Vendor Responsibility

Vendors are responsible for all vendor-related insurance.

Vendors are solely responsible for ensuring that the goods and services that they offer comply with all applicable ordinances, codes, laws and regulations, including but not limited to state, city and county regulations and copyrights, trademarks, patents, etc.

Vendors are responsible for all set-up and removal of equipment, fixtures, inventory and other property. Trash cans are provided in common areas for basic trash (paper, etc.).

Hold Harmless/Indemnity Agreement

Waiver of Liability: Vendor agrees to indemnify and hold harmless the Redwood Owners Group, including its officers, directors, representatives and agents for all penalties, fines, costs, expenses and damages. Vendor agrees that ROG, its officers, directors, representatives and agents shall have no responsibility for any loss or damage to Vendor equipment, supplies, goods or other property.

The ROG has three levels of sponsorship for the National Rally:

• Premier Sponsor: Sponsor a rally product - Rally T-shirt or Garden Flag. This sponsorship is $2,000 and includes the Rally Registration fee.
• Gold Sponsor: Sponsor a catered dinner. This sponsorship is $1,500 and includes the Rally Registration fee.
• Silver Sponsor: Sponsor a morning meet & greet. This sponsorship is $500, but does not include the Rally Registration fee.

With the above sponsorship levels, your company logo will be printed on appropriate products and/or Rally materials and you will receive additional acknowledgement throughout the Rally. Your company will also be given opportunities for website and Facebook pre-Rally product information and promotion — typically not offered by ROG on these sites.

At checkout, you will have the option of becoming a sponsor. The Rally Manager will contact you for additional product information and coordination.

Completing and submitting this registration form does NOT reserve your campsite with the campground.

You must call the campground and tell them you are with "Redwood National Rally".